How to Think Clearly When Everything Feels Messy: The Cynefin Framework in Plain English
- Michael Lee, MBA
- 3 days ago
- 3 min read

Have you ever found yourself facing a tough situation and thought,"Why isn't this working? This approach usually works!"
Maybe you're treating a messy problem like a neat one. That’s where the Cynefin Framework comes in — a tool to help us understand what kind of problem we’re dealing with before we rush into action.
Let’s break it down in human terms — no jargon, no theory overload. Just simple stories and everyday logic.
🔍 Why We Need Different Lenses for Different Problems
Imagine you’re trying to fix a problem at work:
Sales are down.
Your team is miscommunicating.
A project keeps missing deadlines.
Your instinct might be to:
“Figure out the root cause and fix it.”
But what if the root cause isn’t clear? Or the problem keeps shifting? Or worse — trying to “fix” it using traditional logic actually makes it worse?
Enter the Cynefin Framework (pronounced "kuh-nev-in"), created by Dave Snowden, to help us make sense of complexity.

🧠 The 5 Types of Situations (a.k.a. “Domains”)
1. Clear (or Obvious): Do it by the book
🧩 What it is: Straightforward, known problems with known solutions.
🛠️ Example: Following a recipe to boil an egg.
✅ What works: Best practices. Just follow the steps.
⛔️ What not to do: Overthink or reinvent the wheel.
2. Complicated: Ask the expert
🧩 What it is: There is a right answer, but you need analysis or expertise.
🛠️ Example: Fixing your car or planning a multi-city business trip.
✅ What works: Analysis, expert input, standard procedures.
⛔️ What not to do: Guess your way through.
3. Complex: Try, learn, adapt
🧩 What it is: There’s no clear answer — only patterns that emerge over time.
🛠️ Example: Building a team culture or launching a new product.
✅ What works: Probe (experiment), Sense (observe), Respond (adapt).
⛔️ What not to do: Expect quick fixes or total control.
4. Chaotic: Act fast and stabilize
🧩 What it is: Crisis mode. Everything’s out of control.
🛠️ Example: Fire in the building. Website crashes. MRT system failure.
✅ What works: Immediate action to regain control. Then investigate.
⛔️ What not to do: Freeze or spend time overanalyzing.
5. Disorder: You're unsure which zone you're in
🧩 What it is: You haven’t yet figured out what kind of problem this is.
✅ What works: Step back, look for clues, categorize the situation.
🌡️ Solid, Liquid, Gas – A Metaphor to Make This Stick
Dave Snowden’s latest take uses a cool metaphor:
Solid = Clear → Everything is structured and stable.
Liquid = Complicated → Still organized, but more flexible.
Gas = Complex → No fixed shape; unpredictable.
Triple Point = Where things shift and cross over.
It reminds us that problems aren’t static. They evolve. What was clear might become chaotic. What seemed complicated might actually be complex.
🌍 Real-Life Examples: Cynefin in Action
📆 Example 1: Dealing with Remote Work Conflicts
Your remote team is miscommunicating.
If you treat this as a Clear problem (“Let's set new meeting rules”), you may overlook deeper causes like burnout, time zones, or unclear expectations.
You're likely in the Complex domain:
Try different formats: async updates, silent meetings, flexible hours.
Observe what works.
Involve your team and adapt.
🚇 Example 2: Singapore's MRT Breakdown
Remember the major MRT breakdowns? Trains stalled, passengers stranded, tempers flared.

The early response? Investigate root causes. Review engineering logs. Consult experts.
That’s Complicated thinking — but the situation was clearly Chaotic:
People needed real-time info.
Commuters needed help on the ground.
Emotions were running high.
What should have happened:
Act immediately: Deploy buses. Issue alerts. Reassure the public.
Once stable, shift into investigation mode.
This is where Cynefin shines: Misreading the domain = Misfiring the response.
✅ Quick Cheat Sheet

Clues You’re In It | What Works Best | |
Clear | Everyone knows what to do | Checklists, SOPs |
Complicated | You need expertise to decide | Experts, analysis |
Complex | Can’t predict outcomes clearly | Experiments, learning |
Chaotic | Urgent, fast-moving, out of control | Quick action, stabilize |
Disorder | You’re not sure where you are | Step back, assess context |
🤝 Everyday Applications Beyond Work
This framework isn’t just for leaders and consultants.
Parenting a toddler throwing a tantrum? That’s often Chaotic.
Teaching a new topic where every student reacts differently? Complex.
Planning a holiday with multiple generations? Could be Complicated, or even Complex!
Once you learn to identify the type of problem, you’ll make better decisions faster — and with less stress.
💪 Final Thought: Don’t Hammer Every Problem Like It’s a Nail
"Before solving a problem, pause and ask: What kind of situation am I in?"
That one question can change how you lead, how you solve, and how you avoid unnecessary frustration.
Don’t bring a wrench to a fire. Don’t analyze a crisis. Don’t wing it when experts are available.
Choose the right response for the right kind of mess.
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